TeraAirlift
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TeraAirlift

Delivery checklist

BIM/VDC Package Delivery Checklist

Who it's for: VDC managers, BIM leads, and coordination leads.

When to use: Use before sending RVT/IFC/NWD packages, bid sets, owner handoffs, or scan-to-BIM datasets ahead of a coordination meeting.

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Package & version

  • ☐Confirm model version / federated set name in the folder
  • ☐Include issue/date stamp matching the meeting agenda
  • ☐Strip stale WIP that should not go to subcontractors
  • ☐Note package size and expected download time for attendees

Meeting-driven queue

  • ☐Set the hard deadline relative to the coordination meeting
  • ☐Queue critical packages first; archive sets second
  • ☐Assign someone to confirm recipient download before the call
  • ☐Prepare a contingency if bandwidth is constrained overnight

Failure / retry plan

  • ☐If transfer slips past the meeting buffer, notify attendees early
  • ☐Do not mix an outdated model into a new uncontrolled share
  • ☐Escalate when shipping drives would miss the meeting entirely
  • ☐Capture root cause (version confusion vs bandwidth vs access)

Recipient / access plan

  • ☐Grant subcontractor access only for the packages they need
  • ☐Expire access after the review window
  • ☐Keep owner vs trade packages on separate controlled deliveries when needed
  • ☐Record who received the package and when

Verification plan

  • ☐Confirm the recipient can open the model/viewer package
  • ☐Verify version string matches the meeting agenda
  • ☐Log delivery time relative to the meeting start
  • ☐Archive the send record for RFI / change disputes later

Send me the printable version

Soft gate — the checklist is already above. Share your details if you want a follow-up copy and workflow tips for your team.